Key Features of Odoo Accounting for Businesses
Introduction
Odoo Accounting is a comprehensive and flexible accounting software designed to simplify financial management for businesses of all sizes. From invoicing and payments to bank reconciliation and financial reporting, Odoo automates routine tasks and helps you stay on top of your accounts. Whether you’re a startup or an established company, Odoo Accounting offers tools that boost efficiency, reduce errors, and provide real-time insights into your business finances.
This guide walks you through the key features of Odoo Accounting and how to get started with each, helping you optimise your business accounting processes quickly and easily.
Step-by-Step Instructions
1. Set Up Your Chart of Accounts
Your chart of accounts is the foundation of your accounting system. It categorises all your financial transactions.
- Go to Accounting > Configuration > Chart of Accounts.
- You can import an existing chart of accounts or create new accounts based on your business needs.
- Accounts are organised into categories like assets, liabilities, income, expenses, and equity.
- Review and edit accounts as necessary to reflect your business structure.
2. Create and Manage Customer Invoices
Invoice creation and management is straightforward with Odoo.
- Navigate to Accounting > Customers > Invoices.
- Click Create to generate a new invoice.
- Add customer details, product or service lines, and payment terms.
- Customize the invoice template with your company logo and branding.
- Send invoices directly to customers via email or download as PDF.
- Track invoice status (draft, sent, paid, overdue) in real time.
3. Handle Vendor Bills and Payments
Keeping vendor bills organised is essential to managing your cash flow.
- Go to Accounting > Vendors > Bills to record bills received from suppliers.
- Use Odoo’s OCR (Optical Character Recognition) feature to automatically extract invoice details from scanned documents.
- Schedule payments or pay bills directly from Odoo.
- Match payments against bills for clear audit trails.
4. Bank Synchronisation and Reconciliation
Stay up to date with your bank transactions without manual entry.
- Connect your bank account securely to Odoo (supported banks vary).
- Transactions import automatically on a daily basis.
- Odoo suggests matches between bank transactions and your invoices, bills, or expenses for easy reconciliation.
- You can reconcile multiple transactions in batches, saving time.
- View real-time cash flow dashboards to monitor your financial position.
5. Generate Financial Reports
Odoo offers comprehensive reporting features to give you insight and support decision-making.
- Access reports via Accounting > Reporting. Key reports include:
- Profit and Loss Statement — shows your income and expenses over a period.
- Balance Sheet — snapshot of your assets, liabilities, and equity.
- Cash Flow Statement — tracks money coming in and going out.
- Tax Report — helps prepare tax submissions.
- Reports are updated in real time as you enter transactions.
- Use filters and custom date ranges to drill down into the data
- Export reports to Excel or PDF for sharing with stakeholders or accountants.
Tips for using Odoo CRM:
- Choose your accounting basis: Use either cash or accrual basis depending on your reporting needs.
- Automate tasks: Save time with AI invoice recognition, smart reconciliation, and auto-reminders.
- Track company-wide or branch-specific results: Use multi-company and multi-branch management for clear oversight.
- Review retained earnings automatically: Odoo carries forward balances without the need for manual year-end adjustments.
- Switch on accounting firm mode: Use this for faster data entry, invoice sequencing, and batch processing if you're an external accountant.
