Expenses

Odoo Expenses lets employees log business expenses and submit them for approval, then reimburses or reinvoices them once they are validated. It suits any business that wants a paperless, auditable way to handle staff expense claims.

What Odoo Expenses does

Expenses covers the whole cycle from logging a cost, through manager approval, to posting the expense in Accounting and reimbursing the employee. Expenses can also be reinvoiced to a customer where the cost was incurred on their behalf.

Key capabilities

• Organise costs using configurable expense categories
• Log expenses individually or by scanning a receipt
• Group expenses into expense reports for submission
• Approve expense reports, individually or in bulk
• Post approved expenses to Accounting and reimburse employees
• Reinvoice billable expenses to the relevant customer
• Analyse expense spending through built in reporting

Getting started

Set up your expense categories to match how your business tracks spend, for example travel, meals or equipment, before employees start logging expenses. Deciding who approves reports and how reimbursements are paid should be agreed before rolling the app out.

Frequently asked questions

Can employees submit expenses from their phone?

Yes, expenses can be logged from the Odoo mobile app, including attaching a photo of the receipt.

How are approved expenses paid back to employees?

Once posted, approved expenses can be reimbursed, most commonly by including them in the employee’s next payslip or a direct payment.

Can an expense be billed to a customer?

Yes, expenses linked to a customer can be reinvoiced, so the cost appears on that customer’s invoice.

Need help?

Need help configuring Odoo Expenses? Contact support@thoughtlogik.com or see our Odoo implementation services.