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Temporary reordering rules

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Temporary reordering rules in Odoo handle a one-off restock without setting up ongoing automation. They suit products that are not normally replenished automatically but occasionally need a single purchase order raised.

When a temporary reordering rule is created

Odoo creates one automatically when a product meets all of the following: it uses the Buy route, has no reordering rule configured, has zero stock on hand, and is added to a sales order. The rule is removed once the resulting purchase order is confirmed.

How to configure a product for temporary reordering

  1. Go to Inventory > Products > Products and click New, or edit an existing product.
  2. Enable Can be Sold and Can be Purchased, and set Product Type to Storable Product under General Information.
  3. In the Purchase tab, click Add a line under Vendor and set a Price. A vendor must be set for the temporary rule to work.
  4. Confirm the On Hand smart button reads 0 units and the Reordering Rules smart button reads 0.

Trigger the temporary reordering rule

  1. Go to Sales and click New to create a sales order.
  2. Add a Customer, then add the configured product under Order Lines.
  3. Click Confirm to validate the sales order.

Check the Replenishment dashboard

Go to Inventory > Operations > Replenishment to see the on hand quantity, forecast, Buy route and quantity to order for the product. Click Order Once to generate a one-time purchase order, or Automate to turn it into a standing reordering rule instead.

Complete the purchase order

  1. Go to Purchase and open the newly created request for quotation.
  2. Click Confirm Order, then Receive Products and Validate once goods arrive.

Tips

  • Use temporary reordering rules for one-off sales that do not need ongoing replenishment.
  • Always assign a vendor on the product, or the rule cannot be actioned from the Replenishment dashboard.

Frequently asked questions

When does Odoo create a temporary reordering rule?

When a product uses the Buy route, has no reordering rule, has zero stock on hand, and is added to a sales order.

Is a vendor required for it to work?

Yes, a vendor must be set on the product’s Purchase tab or a warning appears when trying to replenish from the dashboard.

What happens after I click Order Once?

A one-time purchase order is generated and the temporary reordering rule disappears from the Replenishment dashboard once the page is refreshed.

Need help?

Need help with reordering rules in Odoo? Contact support@thoughtlogik.com or see our Odoo implementation services.

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