Key Benefits of Using Odoo Purchase for Procurement

Odoo Purchase gives procurement teams a single place to manage vendors, control spending and keep stock replenished. These are the main benefits for a business bringing its purchasing into Odoo.

Control over vendor bills

The Bill Control policy decides whether a vendor bill can be created as soon as a purchase order is confirmed, or only once products are received. Enabling 3-way matching compares the purchase order, the vendor bill and the warehouse receipt, so bills are only paid once goods have actually arrived.

Automated replenishment

Reordering rules keep key products in stock by automatically generating a request for quotation (RFQ) whenever the forecasted stock falls below a set minimum, using the vendor, price and lead time already configured on the product.

Recurring purchase agreements

Blanket orders let a business agree pricing with a vendor for repeated deliveries over time, while purchase templates make it quick to raise a fresh RFQ for the same set of products with one or more vendors.

Comparing vendors with tenders

The call for tenders feature sends alternative RFQs to several vendors at once, then lets buyers compare product lines side by side before confirming the best offer and cancelling or keeping the rest.

Sending and tracking RFQs

RFQs can be emailed to vendors directly from the order form, printed as a PDF, and tracked from the Requests for Quotation dashboard, which shows orders that are still to be sent, waiting on a vendor, or late.

Reporting on spend

The Purchase Analysis report, along with the vendor costs and procurement expenses reports, breaks down spending by vendor, product or category, and can compare two time periods to spot trends.

Frequently asked questions

Does Odoo Purchase help avoid overpaying vendors?

Yes, 3-way matching compares the purchase order, vendor bill and receipt so bills are only confirmed once goods have actually arrived.

Can I automate repeat purchases?

Yes, reordering rules automatically raise a request for quotation when stock falls below a set minimum, and purchase templates or blanket orders speed up recurring orders with the same vendor.

Can I compare several vendors before ordering?

Yes, the call for tenders workflow lets you send alternative RFQs to different vendors and compare their product lines before confirming an order.

Need help?

Need help getting the most from Odoo Purchase? Contact support@thoughtlogik.com or see our Odoo optimisation services.