Odoo ERP for wholesale and industrial distributors
Right stock. Right price. Right first time.
Odoo ERP for UK industrial, MRO, electrical and B2B wholesalers. One stock position across every warehouse and trade counter, customer-specific pricing, a B2B portal, scan-driven picking and credit control that actually gets you paid.
- Official Odoo Partner
- ISO 27001 and ISO 9001
- Cyber Essentials certified
- UK team in Northampton
In one sentence
What is Odoo ERP for distributors?
It is Odoo's Inventory, Barcode, Sales, Purchase, eCommerce and Accounting apps configured for wholesale. Stock is visible across warehouses, branches and dropship suppliers, each trade customer gets the right price automatically, pickers scan every line, and overdue invoices follow up on their own.
- 01Who it is for
- Industrial, MRO, electrical, plumbing and building-supplies distributors, B2B wholesalers with trade counters
- 02Core Odoo apps
- Inventory, Barcode, Sales, Purchase, eCommerce (B2B), Accounting
- 03Typically replaces
- Sage 50/200, Unleashed, Dynamics NAV, spreadsheets
- 04Your partner
- Thoughtlogik, Official Odoo Partner with UK consultants in Northampton and a delivery centre in Coimbatore
The bigger picture
Wholesale is a big, competitive and cash-hungry market.
Margins are thin, customers expect next-day delivery and late payment ties up working capital.
Sound familiar?
The problems we hear from distributors every week.
Growth adds branches, SKUs and customers. Systems that worked at half the size start to crack.
Stock you cannot trust across sites
Each branch, trade counter and van holds stock that only reconciles at month end, so sales quote availability they do not have and buyers reorder what is already on a shelf elsewhere.
Trade price lists held in spreadsheets
Contract prices, quantity breaks and customer-specific discounts live in Excel or a salesperson's head, so margins leak and invoices get disputed.
Paper picking and mis-picks
Pickers work from printed notes, so wrong items, wrong quantities and missed lines reach the customer and come back as returns and credit notes.
Credit control that starts too late
Overdue accounts are chased by hand from an aged debt report, often after more goods have already gone out on account.
Trade customers phoning for everything
Account customers ring or email for prices, stock checks, order status and copy invoices because there is no self-service B2B portal.
Dropship and carrier admin by hand
Direct-from-supplier orders and courier labels are keyed into separate portals, so tracking numbers, costs and invoices drift apart.
Every mis-pick, stock-out and late payment has the same root cause: no single, live picture of stock and customers.
Follow one order
Follow one trade order from quote to cash.
Pick a stage and switch between how it runs today and how it runs in Odoo.
Quote and price
Sales checks a spreadsheet for the customer's agreed price and phones the warehouse to confirm stock.
Pick a stage, or switch between Today and With Odoo.
2-minute readiness check
Is your distribution business outgrowing its systems?
Answer five quick questions for an honest view of whether Odoo would pay back.
- Do staff phone another branch to check stock before promising a customer?
- Are customer-specific prices kept in spreadsheets or people's heads?
- Do mis-picks or wrong deliveries happen more than once a week?
- Is chasing overdue invoices a manual, monthly job?
- Do trade customers have to phone or email to place routine orders?
One system
One system for stock, sales, warehouse and cash.
Stop re-keying orders between your web shop, warehouse sheets and accounts.
Odoo, set up for distributors
Quote, sell, pick, ship, invoice and collect from one live database.
The solution
Everything a B2B distributor needs.
Standard Odoo apps, configured by Thoughtlogik for multi-site wholesale.
Multi-warehouse routes
Every branch, trade counter and bay is a location with one accurate stock position.
Branch replenishment
Branches and trade counters are restocked automatically by transfer rather than ad hoc phone calls.
Reordering rules and replenishment
Purchase orders are proposed from real demand, cutting both stock-outs and overstock.
Scan-driven warehouse
Fewer mis-picks and faster dispatch, with stock updated at the moment of scanning.
Customer-specific pricing
Trade price agreements apply automatically, protecting margin.
B2B ordering portal
Trade customers self-serve prices, stock and reorders around the clock.
Dropshipping
A confirmed sales order generates the supplier PO for direct delivery, with no rekeying.
Carrier labels and tracking
Labels, rates and tracking numbers come from the delivery order itself.
Automated payment follow-up
Credit control runs every day, not just at month end.
Compliance
Compliant, traceable and paid on time.
The records your customers, HMRC and your bank expect, kept as you trade.
VAT-registered UK businesses must keep digital records and file VAT returns using MTD-compatible software.
The Odoo UK localisation connects to HMRC and submits the VAT return through the MTD-VAT API.
Suppliers can claim statutory interest and fixed compensation on late B2B payments.
Payment terms on every invoice and automated follow-up levels make overdue debt visible and chased consistently; interest claims remain a credit control decision.
Many industrial and electrical lines need batch or serial traceability for recalls and warranty.
Lot and serial tracking records which batch went to which customer, and the Barcode app reads GS1 codes at goods-in.
Integrations
Connected to carriers, marketplaces and your bank.
Fewer manual exports, faster dispatch and cleaner books.
Why Thoughtlogik
A solution partner, not just a software reseller.
Odoo is powerful, but the value comes from how it is set up for your distribution business. We start with your problems, design the process and only then configure the software.
UK consultants who know your sector
Your project is led from Northampton by consultants who map your real processes on site, not from a template.
Phased, fixed-scope delivery
We agree scope, milestones and price up front, then go live in phases so you keep trading while you switch.
Certified and secure
ISO 27001 for information security, ISO 9001 for quality and Cyber Essentials certified. Your data is handled properly.
UK and India delivery team
UK functional consultants backed by our technical team in Coimbatore keeps quality high and cost sensible.
Migration without the drama
We move customers, suppliers, products, open items and opening balances from Sage, Unleashed, Dynamics NAV or spreadsheets and test them before you switch.
Support after go-live
Training, a named contact and ongoing improvements, so Odoo keeps up as your distribution business grows.
How we work
A phased roadmap that keeps you trading while you switch.
- 1
Discover
A free review of how an order moves through your business today.
- 2
Design
A clear solution blueprint, scope, milestones and price.
- 3
Build and migrate
Odoo configured for your processes, with your data moved and checked.
- 4
Train and go live
Hands-on training for each team, then a planned switch-over.
- 5
Support and grow
UK support, health checks and new apps as you need them.
The outcome
What distributors gain.
The results our clients look for when they move to Odoo.
One stock position
Every warehouse, branch and van visible in real time.
Fewer mis-ships
Barcode validation on every pick, pack and receipt.
Faster cash
Automated follow-up levels instead of a monthly chase.
Customers who self-serve
Trade accounts reorder online at their own prices.
Try Odoo free
Start your free Odoo trial
Explore Odoo's apps in your own trial database. When you are ready, we will help you configure it for how your business really works.
FAQs
Questions distributors ask us
Straight answers to the questions distributors ask us most. Something else on your mind? Ask a consultant.
Can Odoo manage several warehouses and trade counters?
Yes. Each site is set up as a warehouse with its own locations and routes, and stock can be resupplied from a central warehouse with inter-warehouse transfers. Everyone sees the same live stock position across sites.
Can each trade customer have their own prices?
Yes. Odoo pricelists support customer-specific rules, minimum quantities and validity dates, and the same pricelist applies on quotations and in the B2B web shop.
Do we need special hardware for barcode picking?
The Odoo Barcode app runs in a browser, so it works on mobile computers, tablets and phones with a scanner. We help you pick devices that suit your warehouse.
Can our trade customers order online?
Yes. Odoo eCommerce can hide prices from the public, make accounts invitation-only and show each logged-in customer their own pricelist, stock and order history.
How does Odoo help with credit control?
Follow-up levels send reminders automatically by email, letter or SMS with overdue invoices attached, and payment terms are applied to every invoice. Your credit team works from one live list instead of an exported aged debt report.
Is Odoo compliant with Making Tax Digital?
Yes. The Odoo UK localisation includes an HMRC connection that submits VAT returns through the MTD-VAT API.
How much does Odoo cost in the UK?
Odoo licences are priced per user. At October 2026, Odoo's UK list prices on annual billing are £22 per user per month for Standard and £41 for Custom (which adds Odoo.sh or on-premise hosting, Studio and multi-company), with a first-year discount to £18 and £32. One App Free covers a single app with unlimited users. Implementation is scoped separately after a free process review, so you know the full cost before you commit.
Odoo by industry
Explore Odoo for other product businesses.
Many of our clients make, distribute and sell. See how Odoo fits other sectors we work with.
Start your project
Ready to run your distribution business on one system?
Tell us about your warehouses, customers and channels. A certified Odoo consultant will get back to you within one working day with practical next steps.
- Free, no-obligation consultation
- Review of your order-to-cash process
- Clear plan, milestones and pricing
Stock in three systems and none agree?Talk to a UK Odoo distribution specialist.
Book a free call