At a glance
Crayside Consulting, a UK engineering consultancy with a sister company and an office in India, replaced SharePoint and Excel with Zoho People for HR. ThoughtLogik configured onboarding, employee records, location-based leave policies and secure document storage in one week, then rolled it out through a pilot group with four weeks of dedicated support.
| Client | Crayside Consulting and sister company Grey Matters |
|---|---|
| Industry | Engineering consultancy (MEP, civils and structural, BIM) |
| Project | HR digitisation across UK regions and India |
| Platforms | Zoho People |
| Outcome | One HR platform, self-service onboarding, flexible leave policies, mobile access |
About Crayside Consulting
Crayside Consulting is a UK engineering consultancy providing site intelligence, design, expert advice and project management. Its services include mechanical, electrical and public health (MEP), civils and structural engineering, earthing and lightning protection, surveys, BIM, energy efficiency and sustainability. Sister company Grey Matters specialises in earthing and lightning protection, and the group also operates in India.
The challenge
Rapid growth across UK regions and India exposed the limits of managing HR in SharePoint and Excel:
- No single HR system across two companies and several locations
- Onboarding needed self-service with different workflows per location
- Onboarding tasks had to be assigned automatically to the right people
- Leave policies varied by location and job role
- Employee documents needed secure, central storage
- Staff needed mobile self-service
The solution: Zoho People
- Onboarding: a self-service portal with location-specific workflows and automatic task allocation
- Employee management: one record for every employee across both companies
- Leave management: policies configured by location and designation
- File management: secure, central storage of employee documents
- Mobile app: employee self-service anytime, anywhere
Implementation
- Rapid setup: Zoho People modules configured in one week.
- Data preparation: import templates and support to load accurate employee data.
- Pilot: key users completed user acceptance testing and training, and their feedback refined the setup.
- Full rollout: deployed to all employees of Crayside and Grey Matters.
- Hypercare: four weeks of dedicated post-go-live support.
Results
- One HR platform for both companies and all locations
- Faster, consistent onboarding with automated tasks
- Transparent leave management with the right policy for each employee
- Secure document storage in one place
- Better employee engagement through mobile self-service
- Quick, cost-effective delivery with minimal disruption
Frequently asked questions
How quickly can Zoho People be implemented?
ThoughtLogik configured Crayside’s Zoho People modules in one week. Timelines depend on the number of modules, locations and data quality.
Can Zoho People handle different leave policies by location?
Yes. Leave policies can be configured by location, designation and other criteria, so each employee gets the right entitlement automatically.
Does Zoho People support multiple companies?
Yes. Zoho People can manage employees across several legal entities and countries in one system.
Is there a mobile app for employees?
Yes. Zoho People has mobile apps for leave requests, attendance, documents and other self-service tasks.
Still running HR on spreadsheets? ThoughtLogik is certified in Zoho People and delivers fast, phased HR rollouts. Book a free consultation or explore our Zoho solutions.
