Event Tracks

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Introduction

Odoo Events allows you to create, schedule, and manage event tracks, such as talks, lectures, presentations, or demonstrations.

You can also let attendees propose their own talks. Once submitted, these proposals can be approved or declined by internal event organizers. Event tracks help structure your event and enhance attendee engagement.

Step-by-Step Instructions

  1. Enable Tracks in Odoo Events

To use event tracks effectively, enable the relevant settings:

  1. Navigate to Events → Configuration → Settings.
  2. Tick Schedule & Tracks.
    • This allows you to create, manage, and publish an event schedule with multiple tracks.
  3. Optional settings:
    • Live Broadcast – Stream tracks online via YouTube.
    • Event Gamification – Add quizzes to tracks to engage attendees.
  4. Click Save to apply your settings.

Note: With Event Gamification, an Add Quiz button appears on track forms to quickly create quizzes linked to specific tracks.

  1. Access Event Tracks
  1. Open an event via Events → Events.
  2. Click the Tracks smart button on the event form.
    • If it’s hidden, click the More dropdown to reveal it.
  3. The Event Tracks page shows all scheduled and proposed tracks.
  4. Default view is Kanban, but you can switch to List, Gantt, Calendar, Graph, or Activity views.
  5. Tracks are organized into stages: Proposal, Confirmed, Announced, Published, Refused, Cancelled.
    • Stages can be edited by hovering over the stage name, clicking the Settings icon, and selecting Edit.
  1. Create a New Event Track
  1. From the Event Tracks page, click New to open a blank track form.
  2. Fill in the Title (required).
  3. Optional: Add an image for the track using the camera/pencil icon.
  4. Set the Track Date, Time, Location, and Duration.
    • Locations can be managed under Events → Configuration → Track Locations.
  5. If Live Broadcast is enabled, add a YouTube link.
  6. Tick Always Wishlisted to mark the track as a favorite for all attendees.
  7. Assign a Responsible person to manage the track.
  8. Apply Tags for better organization.
  1. Add Speaker Details
  1. Go to the Speaker tab.
  2. In Contact Details, select an existing contact or create a new one.
    • Email and phone fields auto-populate from the contact record.
  3. Fill in the Speaker Bio:
    • Name, Email, Phone
    • Job Position, Company Name
    • Image (optional)
    • Biography

Note: Speaker information appears on the track page on the event website.

  1. Add a Track Description
  1. Open the Description tab.
  2. Enter a brief summary of the track.
    • This text appears on the track’s web page for attendees.
  1. Add Interactivity
  1. Open the Interactivity tab.
  2. Enable the Magic Button to show a call-to-action for attendees during the track.
    • Set Button Title and Button Target URL.
    • Define when the button appears with Show Button (minutes).

Note: Magic Button only appears if multiple tracks are published.

  1. Add a Quiz to the Track
  1. Click Add Quiz (visible if Event Gamification is enabled).
  2. Enter a Quiz Title and enable Allow multiple tries if desired.
  3. Add questions via Add a line → Create Questions pop-up.
    • Questions are multiple choice.
    • Enter the question, answer options, points, correct answer, and optional comments.
  4. Save questions and repeat as needed.

Note: Use the trash icon to remove questions or answer options.

  1. Publish the Track
  1. Select a stage from the status bar (e.g., Confirmed, Announced, Published).
  2. Alternatively, drag the track card on the Event Tracks Kanban page into the Published stage.
  3. To publish from the track form:
    • Click Go to Website, then toggle Unpublished → Published (red → green).

Tip: Published tracks automatically appear on the event website under Talks.

Tips

  • Enable Live Broadcast to stream sessions for remote attendees.
  • Use Event Gamification quizzes to boost engagement and knowledge retention.
  • Organize tracks with tags for easy filtering on the event website.
  • Assign a Responsible person to each track to ensure smooth management.
  • Use Magic Buttons to promote additional content or actions during live sessions.

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