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Event Booths

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Odoo Events lets you create, price and sell booths for exhibitors and sponsors, either manually or through online reservations on your event page.

Enabling Booth Management

  1. Go to Events > Configuration > Settings.
  2. Tick Booth Management and click Save.

This automatically creates an Event Booth product (type Service, with Create on Order set to Event Booth) and three default booth categories: Standard, Premium and VIP.

Creating booth categories

  1. Go to Events > Configuration > Booth Categories and click New.
  2. Enter a Booth Category name and optionally upload an image.
  3. In Booth Details, select the Event Booth product and set a Price.
  4. If sponsors are enabled, tick Create Sponsor to automatically register booth buyers as sponsors, and set a Sponsor Level and Sponsor Type.
  5. Use the Description tab for details such as size or amenities, then click Save & Close.

Adding booths to an event

  1. Open the event and click the Booths smart button.
  2. The Booths page shows a Kanban view with Available and Unavailable stages (List, Graph and Pivot views are also available).
  3. Click New, enter a Booth Name and assign a Booth Category; the product and price fill in automatically.
  4. Select a Renter from Contacts, or fill in renter details manually if the booth is sold offline.
  5. Move a booth between stages manually, or let it update automatically when reserved online.

Selling booths online

  1. Open the event and click Go to Website.
  2. If Get A Booth isn’t in the event sub-menu, enable it either from the website editor (Edit > Customize > Sub-menu (Specific)) or in Debug mode by ticking Website Submenu on the event form and selecting the Booth Register option.
  3. Visitors select a booth and location on the Get A Booth page, then click Book my Booth(s).
  4. They fill in their Contact Details (or Sponsor Details if the category creates sponsors) and click Go to Payment.

Once payment is confirmed, the booth moves to Unavailable, and the related sponsor and sales order details appear as smart buttons on the event form.

Tips

  • Group the Booths dashboard by status, renter, category or event to track availability.
  • Use sponsor levels (Gold, Silver, Bronze) for visual distinction on the website.
  • Encourage online booking via the Get A Booth page for a smoother visitor experience.

Frequently asked questions

What happens automatically when I enable Booth Management?

Odoo creates a default Event Booth product and three default booth categories: Standard, Premium and VIP.

How do visitors reserve a booth online?

They open the event page, use the Get A Booth sub-menu, choose a booth and location, click Book my Booth(s), fill in their details and complete payment.

What if the Get A Booth option isn’t showing on my event page?

Enable Sub-menu (Specific) from the website editor’s Customize tab, or in Debug mode tick Website Submenu and select Booth Register on the event form.

Need help?

Need help setting up event booths in Odoo? Contact support@thoughtlogik.com or see our Odoo implementation services.

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