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Event Tracks

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Odoo Events tracks let you schedule and manage talks, lectures or presentations, and let attendees propose their own sessions for review.

Enabling tracks

  1. Go to Events > Configuration > Settings and tick Schedule & Tracks.
  2. Optionally enable Live Broadcast (stream tracks via YouTube) and Event Gamification (add quizzes after a track).
  3. Click Save.

The Event Tracks page

Open an event and click the Tracks smart button (under More if hidden) to see all scheduled and proposed tracks. The default Kanban view groups tracks into Proposal, Confirmed, Announced, Published, Refused and Cancelled stages; List, Gantt, Calendar, Graph and Activity views are also available.

Creating a track

  1. Click New on the Event Tracks page and enter a Title.
  2. Optionally upload an image, then set the Track Date, Location (managed under Events > Configuration > Track Locations) and Duration.
  3. Tick Always Wishlisted to favourite the track for every attendee automatically, assign a Responsible person, and add Tags.

Speaker details

In the Speaker tab, select an existing contact or create a new one; their email and phone fill in automatically. Complete the Speaker Bio with name, email, phone, job position, company and a short biography, plus an optional photo. This information appears on the track’s page on the event website.

Description and interactivity

Use the Description tab for a summary shown on the track’s web page. In the Interactivity tab, enable the Magic Button to show attendees a call-to-action during the track: set its Button Title, Button Target URL, and how many minutes after the track starts it should appear. The Magic Button only shows once more than one track is published.

Adding a quiz

If Event Gamification is enabled, click Add Quiz on the track form, enter a Quiz Title, optionally allow multiple tries, and add questions and answers.

Publishing a track

Move the track to the Published stage on the Kanban page, or open it, click Go to Website and toggle Unpublished to Published. Published tracks then appear on the event website under Talks.

Tips

  • Enable Live Broadcast to stream sessions for remote attendees.
  • Use quizzes to boost engagement and check retention.
  • Organise tracks with tags for easier filtering on the website.
  • Assign a responsible person to each track for smoother management.

Frequently asked questions

What setting do I need to turn on to use event tracks?

Schedule & Tracks, under Events > Configuration > Settings; this also unlocks the optional Live Broadcast and Event Gamification options.

When does the Magic Button appear to attendees?

Only once more than one track is published, and only after the number of minutes set in Show Button has passed since the track started.

How do I publish a track?

Move it to the Published stage on the Event Tracks Kanban page, or open the track, click Go to Website and toggle it from Unpublished to Published.

Need help?

Need help setting up event tracks in Odoo? Contact support@thoughtlogik.com or see our Odoo implementation services.

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