What is User Budget in Zoho Projects?

Estimated reading: 3 minutes 19 views

Introduction

In Zoho Projects, the User Budget feature allows project managers to allocate specific budgets to individual users at the project level. This capability helps track, monitor, and control expenditure, ensuring efficient resource utilization and preventing budget overruns.

Step-by-Step Instructions

 

Why Use User Budget?


Allocating budgets to users lets project managers keep a close eye on spending related to individual team members, making it easier to manage costs and optimize resource allocation.

Use Cases

  • Software Development / IT: For example, a project manager might allocate $500 to a UI/UX designer and $700 to a developer. As the project progresses, the manager can monitor if the designer is nearing their budget and adjust the developer’s budget accordingly to maintain balance.
  • Construction: A manager may assign $10,000 to an architect and $20,000 to a structural engineer. Tracking these budgets helps ensure that payroll expenses do not exceed the allocated amounts.
  • Marketing: For a company like Zylker, marketers may have a daily spending limit of $100. If they exceed their budget one day, the manager can adjust the budget for the following day to keep overall spending under control.

Prerequisites and Availability

  • Budget Type: Must be set as Based on User.
  • Feature Availability: This feature is available in Premium and Enterprise plans, as well as for CRM Plus and Zoho One users.

Benefits of Using User Budget

  • Track budgets by user in terms of amount or hours.
  • Allocate funds based on each user’s project responsibility.
  • Monitor and control project expenses related to hourly rates.

How to Set a User Budget in Zoho Projects


Set Budget Type for the Project


– Navigate to Projects in the left panel and click New Project.
– Enter project details.
– In the Budget section, select the appropriate currency.
– Set Budget Type as Based on User. This enables cost budget, revenue budget amount, and hours to be assigned per user.
– Complete the remaining project details and click Add.

Create Budget for a User


– Go to Projects and select your project.
– Click the Users tab on the top navigation.
– Click Add User at the upper-right.
– Enter the user’s email, role, and profile.
– Specify the Budget and Budget Threshold.
– Select a Reporting Manager and click Add.

 

Edit Budget Inline


– Navigate to the project’s Users tab.
– Switch the view to List from the drop-down.
– Click directly on any budget field corresponding to a user to edit or update their budget details.

Budget - Previous Budget Next - Budget Project Budget:Overview

Leave a Reply

Your email address will not be published. Required fields are marked *

Learn how we helped 100 top brands gain success