Zoho Contracts Overview

Zoho Contracts is a contract lifecycle management solution that covers everything from drafting and approval to negotiation, signature and renewal, aimed at businesses of any size that want a more secure, less manual way to manage contracts.

Key features

Contract repository

A centralised, secure store for all your contracts, with search and retrieval from anywhere.

Contract templates

A set of built in contract types with predefined templates, plus the option to create custom templates or upload your own Word documents in a flexible template editor.

Authoring, sharing and collaboration

A built in document editor with document assembly for managing clauses, so contracts can be drafted quickly and consistently.

Approval workflows

Approval workflows that vary by contract type, with notifications sent to approvers, who can approve or reject with comments, helping maintain compliance and speed up processing.

Negotiation and redlining

Start negotiations with counterparties through a secure link. Counterparties can review, edit or comment without needing a Zoho account, and changes are automatically version tracked for transparency.

eSignature

Built in Zoho Sign integration provides legally compliant digital signatures, with email notifications sent to all signers. Signers from the counterparty do not need a Zoho account.

Advanced capabilities

Obligation management

Track and manage contract duties using the Obligations tab, assign obligations, set reminders, and view obligation status and reports across your contracts.

Change management

Handle amendments, renewals, extensions and terminations using built in templates, with audit trails to support compliance.

Renewal reminders

Set custom reminder schedules ahead of contract expiry, with in-app and email notifications to reduce the risk of missed renewals.

Analytics and reporting

A range of standard reports gives insight into contract activity, metrics and obligations, which can be filtered, exported and printed for further analysis.

Integration capabilities

Zoho Contracts connects with other Zoho apps and third party platforms to keep contract data in sync and reduce duplicate work.

Data protection

Zoho Contracts supports GDPR aligned data privacy controls, including the ability to manage and anonymise counterparty contact data, define protected personal data fields, and restrict export access for non-admin users.

Benefits

• Less manual work and more streamlined workflows
• Time and cost savings from reduced paperwork
• Better collaboration between internal teams and external counterparties
• Stronger security through encryption, access control and audit trails
• Better informed decisions from real time contract data
• Scalability as your organisation and contract volume grow