How to Configure a Generic POP Email Account in Zoho Recruit

Zoho Recruit lets you integrate any generic POP-enabled email account, whether Gmail, Outlook or your own domain, so you can receive and respond to emails directly within your ATS.

How to set up a POP3 account

1. Go to Setup > General > Email Settings, and under Custom Email Integration select POP3.
2. Click Add POP3 Account and fill in the fields: an Account Name to identify the mailbox, your full Email Address, the Incoming Server (for example pop.yourdomain.com), and the Port, usually 995 with SSL enabled.
3. Enter your username, normally your full email address. For Gmail with multiple devices, prefix it with “recent:” to avoid missing emails.
4. Tick Use same credentials for outgoing server, or enter your SMTP settings separately (server, port 465 or 587, SSL/TLS) if it’s enabled.
5. Choose your Delete Message Settings, deciding whether emails stay on the server or are removed after fetching.
6. Review your Email Sharing Permissions as configured by your admin, then click Add Account to finish.

Tips

• Check your provider’s support pages beforehand for accurate server details, such as Gmail’s POP settings or Outlook’s SMTP instructions.
• Use an app-specific password if two-factor authentication is enabled on your email account.
• If using multiple devices with Gmail, keep “leave messages on server” checked and use the “recent:” prefix to avoid missing emails.
• Only one POP3 mailbox is typically active at a time, so make sure the correct one is selected if you add more than one.
• For real-time, two-way sync across multiple devices, consider IMAP instead of POP3.

Frequently asked questions

Can I link more than one POP3 mailbox?

Zoho Recruit is designed around one active POP3 mailbox at a time, so adding several needs careful management to avoid conflicts.

What port should I use for POP3?

Most providers use port 995 with SSL enabled, though you should confirm the exact settings with your email provider.

What if I need two-way sync instead?

Consider IMAP instead of POP3 if you want real-time, two-way sync across multiple devices.

Need help?

Need help linking a POP3 account to Zoho Recruit? Contact support@thoughtlogik.com or see our Zoho support services.