Assigning Apps to Users

Assigning apps to users controls who in your organisation can access each Zoho One application, whether that’s one person, a group, or everyone. This guide covers the three ways to assign an app.

How to assign apps to users

1. Sign in to the Zoho One Admin Panel with an administrator account.
2. In the left-hand menu, click Directory, then Applications.
3. Search for the application you want and click on it to open its settings.
4. Click Assign Users.

Assign to individual users

Go to the Individual tab, enter or pick the users you want, set a role for each, and click Assign.

Assign to a group

Go to the Group tab, select the group, configure any conditions that should apply, and click Assign.

Assign to everyone

Go to the Everyone tab, set any condition that should apply, and click Assign to grant access to all users.

Tips

• Use groups for bulk assignment if your organisation is structured by department.
• Review access periodically to keep it accurate and secure.
• Use conditional assignment so new users automatically get the apps they need.