Task List – Introduction

A task list in Zoho Projects is a way to group related tasks together, so a set of activities can be planned, assigned and tracked as one unit rather than individually.

What a task list is

Task lists suit any situation where several related activities need coordinating, such as the deliverables for one architectural drawing, an HR onboarding process, or a round of quality assurance testing. A task list can hold up to 5,000 tasks, and it can be linked to a specific phase.

Key capabilities

• Create a task list from a template for faster setup.
• Control visibility with an Internal flag (portal users only) or External flag (portal and client users).
• Set an automated start date for the list.
• Mark the whole list complete once every task in it is finished.
• View a Chart View report for a visual summary of the list’s status.

Frequently asked questions

What is the maximum number of tasks in a task list?

A single task list can hold up to 5,000 tasks.

Who can see an external task list?

External task lists are visible to both portal users and client (portal) users, while internal ones are visible only to your team.

Need help?

Need help organising your projects in Zoho Projects? Contact support@thoughtlogik.com or see our Zoho implementation services.