Planned vs. Actual hours for tasks

The Planned vs Actual hours report in Zoho Projects compares the time estimated for tasks against the time actually logged, helping teams see whether work is on track.

What the report shows

It displays planned and actual hours by user and by task, with the variance between the two shown using a plus or minus notation so you can see at a glance where tasks ran over or under estimate.

How to open the report

1. For a single project (Premium, Enterprise and Ultimate plans), open the project, go to Reports, and select Planned vs Actual.
2. For the portal-wide view (Enterprise and Ultimate plans), click Reports in the left navigation panel and select Planned vs Actual.

Using the report

• Switch between a weekly and monthly view.
• Filter by project group, project name, user or task status.
• Click a user to see their individual task breakdown, or click a task to open its details.
• Export the report to Excel for further analysis.

Frequently asked questions

What does a plus or minus sign mean in this report?

A plus (+) means planned hours exceeded actual hours (the task finished faster than planned); a minus (-) means actual hours exceeded planned hours.

Can I filter the Planned vs Actual report?

Yes, you can filter by project group, project, user and task status, and view results by week or month.

Need help?

Need help improving time estimation in Zoho Projects? Contact support@thoughtlogik.com or see our Zoho implementation services.